{"id":26810,"date":"2025-07-11T10:45:05","date_gmt":"2025-07-11T10:45:05","guid":{"rendered":"https:\/\/oltrematica.it\/paperless-company-why-is-digital-archiving-important\/"},"modified":"2026-05-11T07:45:12","modified_gmt":"2026-05-11T07:45:12","slug":"paperless-company-why-is-digital-archiving-important","status":"publish","type":"post","link":"https:\/\/oltrematica.it\/en\/paperless-company-why-is-digital-archiving-important\/","title":{"rendered":"Paperless company: why is digital archiving important?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Equip themselves with systems of<strong><a href=\"https:\/\/oltrematica.it\/en\/digital-document-storage-no-more-paperwork\/\"> digital archiving <\/a><\/strong>is one of the <strong>indispensable solutions for a company<\/strong>: not only in <strong>terms of productivity<\/strong>, but also from a <strong>green point of view<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\">A<strong>paperless company<\/strong>, one that digitizes documents to the point of<strong> completely disposing of paper<\/strong>, is in fact a company that <strong>operates in an environmentally sustainable manner.<\/strong><\/p>\n\n<h2 class=\"wp-block-heading\">Paperless company: digital storage is the friend of productivity<\/h2>\n\n<p class=\"wp-block-paragraph\">But <strong>why should a company go paperless<\/strong> and equip itself with<strong> digital storage systems<\/strong> at all costs<strong>?<\/strong><\/p>\n\n<p class=\"wp-block-paragraph\">The biggest mistake is to think that this should be done only with a view to a desired sensitivity to environmental issues, ignoring all the<strong> savings and productivity benefits that could be gained.<\/strong><\/p>\n\n<p class=\"wp-block-paragraph\">A <strong><a href=\"https:\/\/www.aranzulla.it\/come-creare-un-archivio-digitale-1379545.html\">digital archive<\/a><\/strong> turns out to be<strong> convenient<\/strong> from a<strong> practical point<\/strong> of view, but also with a view to <strong>greater speed and agility in work.<\/strong><\/p>\n\n<h3 class=\"wp-block-heading\">Dematerialized company: more digital storage means more customers<\/h3>\n\n<p class=\"wp-block-paragraph\">Resorting to <strong>document dematerialization<\/strong> processes, drastically reducing paper consumption, can prove beneficial in terms of<strong> a company&#8217;s image<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\">We all know how<strong> much more<\/strong> the<strong> environmental issue<\/strong> is<strong> now than it was several years ago<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\">The temperatures experienced in recent years have drastically changed the<strong> general sensitivity to certain issues<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\"><strong><a href=\"https:\/\/www.europarl.europa.eu\/factsheets\/it\/sheet\/71\/politica-ambientale-principi-generali-e-quadro-di-riferimento#:~:text=L'Atto%20unico%20europeo%20del,uso%20razionale%20delle%20risorse%20naturali.\">European policies aimed at reducing CO2 emissions<\/a><\/strong><strong> emissions<\/strong> and promote<strong> conversion to sustainable energy sources<\/strong> are the <strong>clearest sign<\/strong> yet of how much the culture with respect to environmental issues has changed.<\/p>\n\n<p class=\"wp-block-paragraph\">A<strong> change in values<\/strong> that also invests the<strong> corporate culture<\/strong> and weighs drastically on the <strong>choices of the end consumer<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\"><strong>A company that does not show itself to be environmentally sustainable, <\/strong>that <strong>rejects processes <\/strong><a href=\"https:\/\/www.arket.it\/it\/news\/4-step-per-diventare-una-azienda-paperless\/\"><strong>paperless<\/strong> <\/a>and digital archiving, stands as <strong>extremely distant from this green sensibility<\/strong>, which greatly moves customer choices and opinions.<\/p>\n\n<h3 class=\"wp-block-heading\">Paper-free company: digital archiving and cost cutting<\/h3>\n\n<p class=\"wp-block-paragraph\">However, embracing paperless processes is not only useful to a company for image return.<\/p>\n\n<p class=\"wp-block-paragraph\"><strong> Productivity<\/strong> is expressed, above all, from a<strong> cost-cutting<\/strong> perspective.<\/p>\n\n<p class=\"wp-block-paragraph\"><strong>Until a few decades ago, paper was among a company&#8217;s highest expenses.<\/strong><\/p>\n\n<p class=\"wp-block-paragraph\">Reducing this expenditure allows <strong>more money to be invested in more fruitful and profitable areas.<\/strong><\/p>\n\n<figure class=\"wp-block-image size-full is-resized\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"853\" src=\"https:\/\/oltrematica.it\/wp-content\/uploads\/2025\/07\/Scartoffie-dufficio.jpg\" alt=\"A paperless company is environmentally sustainable; it is free from all material filing of bulky folders and paperwork. Pictured is an office employee carrying heavy folders. \" class=\"wp-image-26193\" style=\"width:635px;height:auto\" srcset=\"https:\/\/oltrematica.it\/wp-content\/uploads\/2025\/07\/Scartoffie-dufficio.jpg 1024w, https:\/\/oltrematica.it\/wp-content\/uploads\/2025\/07\/Scartoffie-dufficio-300x250.jpg 300w, https:\/\/oltrematica.it\/wp-content\/uploads\/2025\/07\/Scartoffie-dufficio-768x640.jpg 768w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n<h3 class=\"wp-block-heading\">Reduced time in a paperless enterprise<\/h3>\n\n<p class=\"wp-block-paragraph\"><strong>Another aspect<\/strong> that should not be underestimated is the<strong> reduction of time<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\"><strong>Inexhaustible stacks and piles of documents<\/strong> are decidedly <strong>impractical<\/strong>, and greatly increase the <strong>time to find the desired document<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\">An invoice that cannot be found results in the need to print another one, leading to <strong>more and more waste<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\">At any rate, the<strong>more orderly material archive<\/strong> means that<strong> more energy is wasted<\/strong> in organization and <strong>search time is significantly prolonged<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\"><strong>Operation<\/strong> that, by contrast, is<strong> much more straightforward<\/strong> with <strong>paperless digital archiving processes<\/strong>.<\/p>\n\n<h3 class=\"wp-block-heading\">Better storage and fast paperwork with digital archiving<\/h3>\n\n<p class=\"wp-block-paragraph\"><strong> Faster access to business documents<\/strong> will also result in a <strong>more streamlined and efficient bureaucracy<\/strong>, as well as <strong>greater convenience<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\">This will become<strong> evident in the case of collaborations with overseas companies<\/strong>, with the ability to <strong>consult documents anywhere on a<a href=\"https:\/\/www.cloudflare.com\/it-it\/learning\/cloud\/what-is-the-cloud\/\"> Cloud system<\/a> from any device<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\"><strong>Endless rows of paper documents<\/strong> will also be exposed to an<strong> increased risk of spoilage<\/strong>: with accumulations of <strong>dust<\/strong>, <strong>mold<\/strong> and <strong>moisture<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\">An <strong>almost nonexistent risk when documents are digitally uploaded to the archive<\/strong>.<\/p>\n\n<h3 class=\"wp-block-heading\">More orderly and psychologically productive environment  <\/h3>\n\n<p class=\"wp-block-paragraph\">An issue that should not be underestimated is <strong>the organization of space.<\/strong><\/p>\n\n<p class=\"wp-block-paragraph\">An <strong>aspect<\/strong> that, although not everyone believes it, <strong>strongly affects employee productivity.<\/strong><\/p>\n\n<p class=\"wp-block-paragraph\">Psychological studies show how a <strong>clean and orderly environment<\/strong> can improve not only <strong>productivity in the office<\/strong>, but also the<strong> well-being and lightness of mind of employees<\/strong>, who feel<strong> more enthusiastic and less burdened<\/strong> by a thousand paperwork that clutters and compresses.<\/p>\n\n<p class=\"wp-block-paragraph\">A<strong> space saver<\/strong> that makes it <strong>easier to move around<\/strong> and, as a result, <strong>makes work run more smoothly<\/strong>.<\/p>\n\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" width=\"800\" height=\"800\" src=\"https:\/\/oltrematica.it\/wp-content\/uploads\/2025\/07\/Uomo-con-laptop-che-getta-carta.jpg\" alt=\"A paperlass company adopts digital document storage systems to reduce the amount of paper and optimize business costs. Pictured here is an office employee throwing wastepaper on the floor. \" class=\"wp-image-26195\" style=\"width:662px;height:auto\" srcset=\"https:\/\/oltrematica.it\/wp-content\/uploads\/2025\/07\/Uomo-con-laptop-che-getta-carta.jpg 800w, https:\/\/oltrematica.it\/wp-content\/uploads\/2025\/07\/Uomo-con-laptop-che-getta-carta-300x300.jpg 300w, https:\/\/oltrematica.it\/wp-content\/uploads\/2025\/07\/Uomo-con-laptop-che-getta-carta-150x150.jpg 150w, https:\/\/oltrematica.it\/wp-content\/uploads\/2025\/07\/Uomo-con-laptop-che-getta-carta-768x768.jpg 768w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/figure>\n\n<h2 class=\"wp-block-heading\">Paperless company: benefits on all fronts<\/h2>\n\n<p class=\"wp-block-paragraph\">In conclusion, <strong>digital archiving<\/strong> brings <strong>enormous logistical<\/strong>,<strong> economic and environmental<\/strong> <strong>benefits<\/strong>.<\/p>\n\n<p class=\"wp-block-paragraph\"><strong>Outdated and traditional digital tools do not allow one to get rid of paper as one should<\/strong>, significantly affecting a company&#8217;s productivity margins.<\/p>\n\n<p class=\"wp-block-paragraph\">So what are you waiting for? <strong>Rely on professionals and immediately equip yourself with a digital archive<\/strong>.<\/p>\n\n<h3 class=\"wp-block-heading\">Digital archiving with Oltrematica<\/h3>\n\n<p class=\"wp-block-paragraph\">If you are a business and want to equip yourself with<strong> digital storage systems<\/strong>,<strong> <\/strong><a href=\"https:\/\/oltrematica.it\/en\/\"><strong>Oltrematica<\/strong> <\/a>offers <strong>this service in a simple and usable way: <\/strong><a href=\"https:\/\/oltrematica.it\/soluzioni\/\"><strong>check out our solutions<\/strong><\/a>.<\/p>\n\n<p class=\"wp-block-paragraph\"><strong>All documents are scanned and stored on a server <\/strong><strong>dedicated to the hosting service, which<\/strong> can be accessed through<strong> the DOCMIO web application<\/strong><\/p>\n\n<p class=\"wp-block-paragraph\">.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Equip themselves with systems of digital archiving is one of the indispensable solutions for a company: not only in terms of productivity, but also from a green point of view. Apaperless company, one that digitizes documents to the point of completely disposing of paper, is in fact a company that operates in an environmentally sustainable [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":26192,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[147,1],"tags":[],"class_list":["post-26810","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-digitization","category-senza-categoria"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Paperless company: why is digital archiving important? - Oltrematica<\/title>\n<meta name=\"description\" content=\"A paperless company, one that digitizes documents to the point of completely disposing of paper, is able to optimize many costs. 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